Terms & Conditions

• Booking confirmation is subject to receipt of the required advance/payment as communicated by Ambaari Tours & Travels.
• A booking is considered confirmed only after payment is received and confirmation is issued by the company.
• The balance payment must be completed within the agreed timeline. Failure to make the payment on time may result in cancellation of the booking and applicable charges.
• Once flights, hotels, transportation, activities or other travel services are booked, cancellation/amendment charges may apply according to the respective supplier's terms.

• Passengers must carry a valid passport with sufficient validity as required by the destination country.
• Passengers are responsible for providing correct and complete documents required for visa processing and international travel.
• Visa approval is subject to the respective embassy/consulate/immigration authority. Ambaari Tours & Travels does not guarantee visa approval.
• Passengers must verify visa requirements, passport validity, immigration requirements, entry permits and other mandatory documents before departure.
• Any loss arising due to incorrect/incomplete documents, visa rejection, expired passport, immigration refusal or failure to comply with destination-country requirements will be the passenger's responsibility.
• Passengers must carry original documents and required copies/digital copies during travel.

• Passengers must carry a valid government-approved photo ID as required for domestic air/train/bus travel.
• Name and date-of-birth details provided at the time of booking must match the passenger's travel document.
• Any correction or name change after ticket issuance may attract airline/service-provider charges and is subject to availability and applicable rules.

• Flight timings, aircraft, routes, terminals and schedules are controlled by the airline and may change without prior notice.
• Passengers must follow the airline's check-in, baggage, security and boarding requirements.
• Ambaari Tours & Travels is not responsible for airline delays, cancellations, rescheduling, missed connections, denied boarding or operational changes caused by the airline.
• In case of airline cancellation or schedule changes, assistance will be provided as per the airline's applicable policy.
• Passengers are responsible for reaching the airport on time and completing check-in/security formalities within the airline's prescribed timelines.
• Missing a flight due to late arrival at the airport, traffic, personal reasons, failure to complete check-in or other passenger-related circumstances may result in additional charges.

• Passengers must report at the airport at the reporting time communicated by Ambaari Tours & Travels or the airline.
• For international departures, passengers are generally advised to reach the airport at least 3 hours before departure, unless otherwise instructed.
• For domestic departures, passengers are generally advised to reach the airport at least 2–3 hours before departure, depending on the airport and airline instructions.
• Passengers must follow instructions given by the tour coordinator/representative regarding group meeting points, boarding, baggage collection and transfers.
• Passengers who arrive late or fail to report at the designated meeting point may have to arrange their own transportation at their own cost.

• Baggage allowance is strictly as per the airline/service provider's ticket or booking confirmation.
• Excess baggage charges must be paid directly by the passenger unless specifically included in the package.
• Passengers are responsible for their personal belongings, valuables, cash, passports, electronics and luggage.
• Ambaari Tours & Travels is not responsible for loss, theft or damage to personal belongings unless caused by proven negligence of the company or its authorized representatives.
• Passengers must not carry prohibited or restricted items in checked-in or cabin baggage.

• Hotel accommodation will be provided as per the confirmed booking/voucher.
• Standard hotel check-in and check-out times apply unless early check-in or late check-out has been specifically confirmed.
• Early check-in/late check-out is subject to hotel availability and may involve additional charges.
• Room allocation is subject to hotel policy and availability.
• Any damage, loss or additional consumption charges incurred at the hotel must be settled by the concerned passenger.
• Hotel facilities, room categories and services may vary according to the property and destination.

• Meals will be provided according to the inclusions mentioned in the confirmed package.
• Any meal not specifically mentioned in the itinerary/inclusions will be at the passenger's own expense.
• Special dietary requirements should be communicated in advance and are subject to availability.
• Any personal food, beverages or additional orders are payable by the passenger.

• Transportation will be provided according to the confirmed itinerary.
• Vehicle type may vary depending on group size, destination, road conditions and local regulations.
• Passengers must follow the pickup/drop-off timings communicated by the tour coordinator.
• Delays caused by traffic, weather, road closures, local restrictions or circumstances beyond the company's control may affect the itinerary.
• Additional transportation outside the confirmed itinerary will be charged separately.

• The itinerary is planned according to the confirmed package.
• The sequence of sightseeing may be changed due to weather, traffic, local conditions, operational requirements, attraction timings or other circumstances.
• Some attractions may be closed temporarily due to government orders, maintenance, weather conditions, local events or other circumstances beyond the company's control.
• If an attraction/activity becomes unavailable, Ambaari Tours & Travels may provide an alternative where reasonably possible, subject to availability.
• Unused sightseeing, meals, activities or services due to personal choice or late arrival generally cannot be refunded unless otherwise agreed.

• Travel insurance is recommended for all travellers, particularly for international travel.
• Where insurance is included or purchased separately, coverage is subject to the insurance provider's policy terms, exclusions and claim procedures.
• Passengers are responsible for reporting eligible claims to the insurance company within the prescribed time.

• Passengers are responsible for ensuring that they are medically fit to travel.
• Passengers should carry prescribed medicines and relevant medical documents where applicable.
• Destination-specific vaccination, health certificate or other health requirements must be complied with by the passenger.
• Any medical expenses incurred during travel are the passenger's responsibility unless covered under an applicable insurance policy.

• All passengers must behave respectfully with fellow travellers, hotel staff, airline staff, guides, drivers and local representatives.
• Passengers must comply with local laws, immigration regulations, hotel rules, airline regulations and instructions from authorized personnel.
• Any passenger engaging in unlawful, abusive, threatening or disruptive behaviour may be removed from the tour/group, subject to applicable law and service-provider policies.
• Any resulting expenses, penalties or losses will be borne by the concerned passenger.

• Cancellation charges depend on the terms of the airline, hotel, transport provider, activity provider and other suppliers involved in the booking.
• Some components may be non-refundable after confirmation or ticket issuance.
• Refund processing time depends on the respective airline/service provider and banking/payment procedures.
• Service charges, visa fees, convenience fees, insurance premiums and other non-refundable components may not be refundable.
• In case of cancellation by the passenger, the applicable cancellation policy communicated at the time of booking will apply.

Ambaari Tours & Travels shall not be held responsible for changes, delays, cancellations or disruption caused by circumstances beyond reasonable control, including but not limited to:

• Natural disasters
• Severe weather
• Floods, earthquakes or storms
• War or civil unrest
• Government restrictions
• Strikes or protests
• Airport/airline disruptions
• Epidemics/pandemics
• Border restrictions
• Political or security situations
• Road closures
• Changes in immigration or entry regulations

Any refund or compensation in such circumstances will be subject to the policies of the respective airline, hotel, supplier, insurer or authority.

• Possession of a visa does not automatically guarantee entry into a country.
• Final admission is determined by the relevant immigration authorities.
• Passengers must comply with all immigration, customs and entry requirements.
• Any expenses arising from immigration refusal, deportation, quarantine, additional accommodation or return travel due to passenger-related reasons shall be borne by the passenger.

Passengers are responsible for:

• Their passport and travel documents
• Visa/entry requirements
• Personal belongings
• Timely reporting
• Compliance with airline and hotel rules
• Compliance with local laws
• Personal expenses not included in the package
• Any additional costs arising from personal delays or changes

Where applicable, photographs/videos taken during group tours may be used by Ambaari Tours & Travels for promotional purposes. Passengers who do not wish to appear in promotional content should inform the company/team in advance.

Passengers must provide a valid mobile number and emergency contact details at the time of booking.

During group travel, passengers are expected to remain reachable through the designated WhatsApp/group communication channel for important updates regarding departure, transfers, sightseeing and itinerary changes.

Payment towards the booking and/or participation in the tour shall be considered acceptance of these Standard Terms & Conditions.

Passengers are advised to read the complete itinerary, inclusions, exclusions, payment schedule and cancellation policy before making the booking.